Parent Handbook


Lemon Grove School District
Extended Day Program Handbook




 
 
 
 

 

 

 

 

 





EDP Office
8425 Palm Street
Lemon Grove, CA 91945
(619) 825-5600 x 2655
Office Hours: 6:00am-12:30pm



Thank you for supporting the Lemon Grove School District’s Extended Day Program (E.D.P.)! We look forward to providing our services to your family this school year!

 


This handbook is a comprehensive guide to understanding the policies and procedures of the Lemon Grove School District’s Extended Day Program. Please read this handbook carefully, and keep it handy for reference throughout the school year. The content of this handbook may be changed at any time to meet the safety needs of your child and/or the Extended Day Program.


For additional information about the E.D.P. and for updates throughout the school year, please visit our website at:

1. www.lgsd.k12.ca.us

2. For Parents

3. Before and After School Program


Table of Contents

Extended Day Program Contact Information………………………………………………1
Mission Statement, Vision & Goals………………………………………………………..1/2
Extended Day Program Components………………………………………………............2
Eligibility…………………………………………………………………………………...2
Activities……………………………………………………………………………………2
Academic Support…………………………………………………………………………..3
Custody Agreements………………………………………………………………………..3
Enrollment Guidelines……………………………………………………………………...3
Minimum Attendance Requirements……………………………………………………….3/4
Hours of Operation…………………………………………………………………………4
Calendar………………………………………………………………………………….…4

E.D.P. Supervision……………………………………………………………………….…4
Volunteers………………………………………………………………………………......4
Behavior Expectations………………………………………………………………………5
Cell Phones/Electronics……………………………………………………………………..6
Breakfast in the Classroom & Nutritious Meal……………………………………………..6
Personal Possessions………………………………………………………………………..7
Child Abuse Reporting & Confidentiality………………………………………………….7
Regulations/Procedures…………………………………………………………………….7
Sign-In & Sign-Out Procedures…………………………………………………………….8
Before School: Late Arrival Procedures……………………………………………………8
After School: Early Release Procedures……………………………………………………9

 

 

Extended Day Program Contact Information

E.D.P. Main Office
Office Hours: 6:00 am - 12:30 pm

Office: (619) 825-5600 x2655

Anabel Mireles, E.D.P. Clerk

Christine McKenna, E.D.P. Supervisor

 

School

E.D.P.

Phone Number

Lemon Grove Academy for the
Sciences and Humanities

(619) 990-2695

(Kindergarten-6th grades)

(619) 481-2854

(7th-8th grades)

Monterey Heights

(619) 417-0053

Mount Vernon

(619) 481-0836

San Altos

(619) 481-2147

San Miguel

(619) 481-2761

Vista La Mesa Academy

(619) 481-2762

 

 If you have any questions or concerns or need to contact your child before or after school hours, please call the E.D.P. phone number at your student’s school to speak with an E.D.P. staff member.  We ask that you limit phone calls only to urgent matters so that we can keep interruptions to the program at a minimum.

 

If your student is present during the regular school day, but will not attend the E.D.P., please call the “E.D.P. Phone Number” at the school your student attends to report his or her absence.

 


EXTENDED DAY PROGRAM MISSION STATEMENT

“Our mission is to successfully provide a safe, positive environment that will nurture academic achievement and improve school attendance, while promoting health and physical fitness through enrichment and recreational programs for our students.”

 

Extended Day Program Vision

“All E.D.P. participants (students and adults) will have a positive emotional experience.”

 

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Extended Day Program Goals

1. Students will improve their English language skills and confidence (specifically: oral language, reading, and writing).

2. Students will improve their mental math skills and confidence (specifically: addition, subtraction, multiplication, and division).

3. Students will improve their life skills and confidence.

4. Students will have fun while improving their skills and confidence.

5. Students will participate in “real-life” experiences while improving their skills and confidence.


THE EXTENDED DAY PROGRAM COMPONENTS

The E.D.P. will provide a safe, caring, and engaging learning environment for students in Transitional Kindergarten through eighth grades. The program is offered on regularly scheduled school days, during before and after school hours and maintains a staffing ratio of one adult to 20 students. The E.D.P. is funded through the California Department of Education (C.D.E.).  The grant is called the “After School Education and Safety” or “A.S.E.S.” grant, and is provided at no cost to all participating families. 

 


WHO IS ELIGIBLE?

  • The E.D.P. is open to Transitional Kindergarten through eighth grade students who are enrolled in the Lemon Grove School District.

  • It is strongly recommended that Kindergarten age children be enrolled in a licensed childcare program rather than the Extended Day Program. Kindergarten students are accepted, but if the student is not comfortable in the program as determined by their behavior, the E.D.P. staff will contact the primary parent/guardian to inform them that their student needs to be placed in an alternative childcare program that better suits the student’s needs.

  • Students who have been disenrolled from the E.D.P. from a previous year due to a behavior infraction are not  recommended for the program. Admission to the program will only be considered following a parent/guardian and staff planning meeting that will outline the daily expectations and behavior support plan.

 

EXTENDED DAY PROGRAM ACTIVITIES

The program includes a nutritious meal, homework support, academic and enrichment activities.  The academic portion of the program directly supports the instruction occurring in the classroom during the school day and links to the Common Core State Standards in the curricular areas. Using a wide range of data including the Starter Balanced Assessment Consortium re4sults and classroom based assessments, the courses are specifically identified by the principal and staff to help students achieve their academic learning goals. Course offerings at each site reflect the needs of the students enrolled in the E.D.P. and available funding.

 

  • Examples of academic courses include, but are not limited to: Homework Support, English Language Development, Language Arts Support; Math Support, and Reading Support.

  • Examples of enrichment courses include, but are not limited to: Physical Activities, Visual & Performing Arts, Gardening, STEM (Science, Technology, Engineering & Math),  & Health & Wellness

 

 

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ACADEMIC SUPPORT

Working together, students, their parents/guardians, teachers, and staff members will provide engaging after school activities that will support our students’ academic needs. Through this process, we will meet the instructional requirements of the student in an empowering manner that ultimately leads to increased academic achievement.

 

Please be mindful of the A.S.E.S. grant’s regulations that require the After School Program to provide a balance of intervention and enrichment activities. The E.D.P. will support and assist students with their assigned homework from the regular school day; however, the E.D.P. does not guarantee homework completion. It is recommended parents/guardians check their student’s homework to review the assignment for accuracy and completion.

 

 

Custody Agreements

The parent/guardian must provide both the school and the E.D.P any court-ordered custody arrangements that are applicable to your student. Please speak with the E.D.P. Supervisor to confirm student pick-up procedures.

 

 

ENROLLMENT GUIDELINES

The E.D.P. registration packets were distributed at the open registration sessions hosted in the Spring. The final rosters were determined by your student’s age, the duration of time the family committed to utilizing the program, the total points accrued on the application, and the space available in the program per the grant’s level of funding. Enrollment is on a year-to-year basis. Please note, transferring your student to a different school within the district does not guarantee enrollment.  It is very likely your child will be placed on the waitlist until a spot becomes available at the alternative school. 

 

MINIMUM ATTENDANCE REQUIREMENTS

It is the intent of the California Legislature that students participate in the Before School and/or After School E.D.P. every day school is in operation from opening (site specific) until closing hours (6:00 pm). All students must have a current Late Arrival and/or Early Release Form on file in the event the student is not able to participate fully in the program. Priority will be given to families who will fully utilize the E.D.P. full-day, every day and  remain present in the E.D.P. for at least 50% of the program’s operating hours.

 

 

Priority for enrollment will be given to students who attend the E.D.P. for the entire duration the program is in operation. To comply with the intent of the After School Education and Safety (A.S.E.S.) Education Code and under advisement of the California Department of Education’s After School Partnerships Office and county auditors; any student with an approved Early Release/Late Arrival Form who does not meet that time and/or does not attend at least half of the Before and/or After School Program (hours may not be a combined total) will not count for attendance purposes.  This action may cause the district to have a reduction in A.S.E.S. funding.

 

  • Upon dismissal of the regular school day, students who are enrolled in the After School E.D.P. must immediately scan into the program or a truancy will be recorded.

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    Students are expected to attend the E.D.P. every day they are present at school or an unexcused absence may be recorded. Upon a student’s fifth unexcused absence, he or she will be disenrolled from the program. If your student is present during the regular school day, but will not attend E.D.P., please call the “E.D.P. Phone Number” at the school your student attends to report his or her absence.

  • If a student leaves the regular day early for an excusable reason, the E.D.P. will honor an excused absence. However, if an unexcused is recorded from the regular school day, the same attendance violation will be recorded at the Extended Day Program.

  • A student’s absence shall be excused for the following reasons: Personal illness, quarantine under the direction of a county or city health officer, medical, dental, optometric, or chiropractic appointments, attendance at funeral services of an immediate family member, and/or appearance in courtA valid form of evidence must be provided to an E.D.P. staff member within 24 hours of absence to verify the absence is excusable.

  • Students may not attend the E.D.P. if they are absent or have been suspended from the regular school day.

  • Once a student exits campus during the E.D.P.’s operating hours, the student may not return to the E.D.P. for the remainder of that day.

  • Please visit www.cde.ca.gov/ls/ba/as/pgmdescription.asp to learn more about the California Department of Education’s A.S.E.S. attendance regulations.

 


HOURS OF OPERATION

  • The E.D.P. is open every day that school is in session.

  •  The Before School Program opens one-hour and 30 minutes before the regular school day is scheduled to start.

  •  The After School Program begins immediately after school is dismissed and closes at 6:00p.m.sharp! Pick up at 6:01pm is considered LATE and late fees will be charged.

  • Minimum Days: The E.D.P. will immediately begin at the designated early dismissal time and will close at 6:00 p.m. Students are still required to meet the minimum attendance requirements on Minimum Days or an unexcused absence may be recorded.



THE EXTENDED DAY PROGRAM CALENDAR

The E.D.P. will operate on all days that school is regularly scheduled.  Lemon Grove School District employees receive holidays pursuant with the California Education Code, plus local holidays set by the Governing Board.  Please see the current school year Student Calendar to plan alternative childcare arrangements on the days school is not in session. Alternative childcare resources may include the YMCA (619) 462-9622, and the Lemon Grove Recreation Center (619) 825-3816 that provide Intersession and Summer Camps.

 

EXTENDED DAY PROGRAM SUPERVISION

For families who need supervision for their children before and/or after school, the E.D.P. provides this service at no cost to all families.  The E.D.P. employees are hired based on a combination of education and experience that demonstrates a strong understanding and sensitivity to the educational and social needs of school-age children. All employees have passed a pre-employment test in accordance with the employment policy of the Lemon Grove School District, and meet minimum qualification for Instructional Aides.  For additional information regarding the training and certifications required to fulfill a position within the E.D.P., please visit our website.


VOLUNTEERS

 

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The Superintendent or designee may authorize the use of volunteers and shall establish procedures to protect the safety of students and adults in accordance to laws related to tuberculosis testing, fingerprinting, and criminal records checks. Volunteers shall act in accordance with District policies, regulations, and school rules. The Principal or designee may ask any volunteer who violates a school rule to leave the campus. The Board nevertheless encourages volunteers to work on a short term project to the extent that they enhance the classroom or school, meet a specific need, comply with established building and safety code, do not significantly increase maintenance workloads, and comply with employee commitments and contracts.

BEHAVIOR EXPECTATIONS


The E.D.P. has three behavior guidelines: 

1. BE SAFE.

2. BE RESPECTFUL.

3. BE RESPONSIBLE.

 

The goal of the E.D.P. is to provide a safe, fun, and educational environment for all participants.  We understand that providing a motivating and engaging program encourages good behavior.  In
general, the same rules that apply to students during the school day, apply to students at the E.D.P.

 

We expect all students, staff, and adults to show respect for one another.  Failure to adhere to this rule will cause the student and/or adult to be removed from the Extended Day Program. Staff members will be held accountable per the Lemon Grove School District’s policies and procedures. Please refer to the Professional Standards & Expectations for Students, Staff, & Guardians for the Board Policies and Regulations regarding the working relationships that must be in place amongst all parties.

Conduct that disrupts the operation of the E.D.P., interferes with the rights of others, endangers the safety of any person, or damages property will not be tolerated. The E.D.P. has a zero tolerance policy for bullying and/or physical harm.  Lemon Grove School District’s policies regarding alcohol, tobacco, and any form of weapons or drugs will be adhered to completely.  Major behavior infractions such as those described above will lead to immediate disenrollment from the Extended Day Program. These disciplinary measures have been established to ensure each student’s right to a safe, fun, and educational environment.

  • A Parent/Guardian Communication Report may be issued to better support the communication of a behavior that needs to be modified.


BEHAVIOR EXPECTATIONS: ELEMENTARY

The behavior system works like a stop light and all children start on the color Green each day. Whenever a student chooses to break a rule, a staff member will discuss the behavior with the student, followed by the corrective measure of changing the color. When an extreme infraction occurs a student can immediately skip from the color Green to Red or Blue.  When positive behavior is displayed that goes above and beyond the expectation, a student may move up to the color Purple. When picking up your student, please ask an E.D.P. staff member to review your student’s behavior for the day.

 

 

Example of an E.D.P. Color System: Elementary

 

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Sample Color Chart System

Purple= Outstanding

Green= Satisfactory

Yellow= Caution (Verbal Warning: Recurring yellow leads to red)
Red= STOP! Needs Improvement. Complete Behavior Agreement Form)
Blue = Serious/Severe Behavior. (Lose entire free-play; Complete a Behavior Agreement Form; Extended suspension or immediate expulsion from the Before and/or After School E.D.P.)

 

In an effort to align the E.D.P. with the regular school day, colors may vary depending on the school your student attends.

Following these initial steps, contact with the parent/guardian will be made. If inappropriate behavior continues to persist, the student may be disenrolled from the Before and After School E.D.P. for the remainder of the school year. Generally, upon a student’s fourth Red or third suspension, he or she will be disenrolled from the Extended Day Program. The first expulsion from the E.D.P. will result in the child losing the privilege of being enrolled in the program. To be enrolled in the Extended Day Program is a privilege, not a right. Participants are expected to demonstrate satisfactory behavior at the Extended Day Program!

 


BEHAVIOR EXPECTATIONS: MIDDLE SCHOOL

Similar to elementary schools, the goal at our middle schools is to offer a program that engages the students while minimizing behavior concerns. The E.D.P. will offer positive incentives for good behavior; however, the following are a series of consequences in the event a student is unable to manage himself/herself:

  • Warning: The student will be given a verbal warning and suggestion to correct the inappropriate behavior.

  •  Student Write-Up with a Parent/Guardian  Notification: This is a written Behavior Declaration and is an opportunity for students to reflect on their choices and write a plan for success.  A discussion between staff, parent/guardian, and student will be held to support the student’s success as a team.

  • Suspension: This is a set period of time the student will not be able to attend the Extended Day Program.

 

Following these initial steps, contact with the parent/guardian will be made.  If inappropriate behavior continues to persist, the student will be disenrolled from the Before and/or After School Program.  Upon the first serious/ severe behavior infraction, an extended suspension may be implemented. The first expulsion from the Extended Day Program will result in the child losing the privilege of being enrolled in the program.  To be enrolled in the Extended Day Program is a privilege, not a right. Participants are expected to demonstrate satisfactory behavior at the Extended Day Program!

 

CELL PHONES/ELECTRONICS 

Students may possess electronic signaling devices, including but not limited to pagers, and cellular/digital telephones. Electronic signaling devices shall be put away during E.D.P. program hours.  The Extended Day Program is a no cell phone zone area. If an electronic signaling device disruption occurs, the employee will direct the student to put the device away and/or confiscate the device until the student’s parent/guardian picks up the student and the device from the Extended Day Program. If you need to contact your student please call the EDP cell phone. The E.D.P. is not responsible for the loss or damage of electronics brought to the program.


BREAKFAST IN THE CLASSROOM

The Lemon Grove School District participates in the School Breakfast Program. The school breakfast model chosen by the Lemon Grove School District is the innovative Breakfast in the Classroom. This program ensures that students have breakfast by making it part of class time. The school breakfast meets the USDA’s New Meal Patterns and state and local nutrition standards.  Breakfast is provided to every student in the district at no cost.

 


NUTRITIOUS MEAL

 

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A nutritious after school meal is provided for every E.D.P. student at no cost who are enrolled in the After School Program. This meal is provided by the District’s Nutrition Services Department and is in compliance with federal regulations and the District’s Wellness Policy. Therefore, parents/guardians are asked not to send additional snacks with their student to consume at the Extended Day Program.  If your student has an allergy to peanuts or any other food, please contact your school’s Health Clerk to complete the Special Dietary Needs Form.  Some of the E.D.P. meals may contain peanuts and/or peanut ingredients.  If you would like further information, please contact: Holly Bauer, Director of Nutrition Services at (619) 825-5693.


PERSONAL POSSESSIONS

The E.D.P. is not responsible for lost or stolen property.  Even though students are responsible for their own personal belongings, the staff will do their best to ensure that items are safe.  We suggest parents/guardians monitor the personal possessions that students bring with them to the E.D.P. to avoid the possibility of lost or stolen items.  Personal accessories, toys, sports equipment, electronics, food, candy, etcetera, should not be brought to the Extended Day Program. Additionally, no pets or animals are permitted on campus.


CHILD ABUSE REPORTING AND CONFIDENTIALITY

The E.D.P. staff, in compliance with the policies and procedures of the Lemon Grove School District, are required by law to report known or suspected instances of child abuse to the Child Protective Service Agency.  Information shared with the E.D.P. staff by a student or parent/guardian remains confidential and will be disclosed only for purposes legally permissible or directly related to the administration of the Extended Day Program. Information for any other reason is released only with written permission of the parent/guardian.



REGULATIONS/PROCEDURES

Medication/Illness:

  • The E.D.P. staff is not permitted to administer any medication to students.

  •  Students with illnesses are required to remain at home (24 hours fever-free without any fever reducing medication).

  •  Children who vomit during the night or in the early morning should stay home until free from symptoms for 24 hours.

  • It is the parent/ guardian’s responsibility to promptly pick up their student when notified by an E.D.P. staff member that their student is ill or soiled himself. Failure to adhere to this procedure could result in disenrollment from the program.

  •  In case of an emergency, school procedures will be followed. Please communicate with your student’s Site Leader to learn more about the emergency procedures directly related to the E.D.P. your student attends.

  •  In an extreme situation where the building is determined unsafe, staff will remove students to safety and immediately contact parents or emergency contacts.  It is critical for parents/guardians to update their contact information with an E.D.P. staff member any time it changes.

  • In case of fire, students will evacuate the building through designated doors to assigned holding areas until the signal is given that the emergency is over. 

  •  “Lockdown” procedures are initiated when there is a potential outside threat to the safety of the staff and students. This means that all staff and students remain locked inside a building until local law enforcement directs us otherwise. In a medical emergency, staff will make every effort to contact the parent/guardian or designee.  If unable to do so, the parent/guardian signature on the registration form gives permission for the administration of first aid and/or emergency treatment that is in the student’s best interest. 

  •  In an emergency, staff will adhere to the following procedures: Injury–Call the primary parent/guardian; Call 911 as appropriate.

 

 

 

 

 

 

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SIGN-IN AND SIGN-OUT PROCEDURES

  • Parents/guardians will be required to show a valid form of identification to authorize the E.D.P. staff to release the child from the program.

  • Scan the student’s card and then write the exact time (per the electronic web based attendance system) the child entered or exited the program. Falsifying the time will lead to the student being disenrolled from the Extended Day Program.

  • A parent/guardian signature is required on the Attendance every day the student attends E.D.P.

  • Open lines of communication are critical among the parent/guardian, staff, and student. This is the ideal opportunity to find out what activities your student participated in, and how your student performed at the Extended Day Program. Please ask questions to get updates about what is taking place at the E.D.P. upon signing your student in and/or out from the program.

  • Parents may not call the E.D.P. phone or school office to request that their child be released from the program.  Please note that calling the front office before school is dismissed to release your student is considered a non-compliance, unless student is leaving early for an excused reason (see page 4 for list of excused absences).

  • Although not encouraged, students who are in middle school have the privilege to sign themselves in/out from the E.D.P. as long as a valid Walking Permission Slip is on file. Upon the middle school student’s first violation of breaching the District’s Walking Permission Slip policies and procedures, a parent/guardian or authorized adult will be required to sign their student in/out from the E.D.P. for the remainder of the school year.

  • Parents/guardians may not solicit program staff members to provide student care for their child before or after E.D.P. hours.

A Non Compliance Notice will be issued if sign-in/sign-out procedures are not followed.

 

 

BEFORE SCHOOL: LATE ARRIVAL PROCEDURES

  • Students may not be dropped off to the Before School E.D.P. before the program opens or the student will be at risk of being disenrolled from the program. Students may not be on school premises unsupervised.

  • Parents/guardians with a student enrolled in elementary school are required to sign their student in every morning when they arrive to the Before School Extended Day Program.

  • Students are required to arrive to the Before School Program before the time that is indicated on their Late Arrival Form and/or remain present in the E.D.P. for at least 50 percent of the program’s operating hours, or an unexcused absence may  be recorded.

  •  Unexcused absences may cause a loss of funding for the Extended Day Program. Upon a student’s fifth unexcused absence, he or she will be disenrolled from the Extended Day Program.

  • An accurate Late Arrival Form must be on file at all times. Please fill out an updated Late Arrival Form should your schedule change in the upcoming year.

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      Please note: If you consider updating your student’s Early Release Form to an earlier time, the overall amount of points your student will score on their application will immediately decrease that would cause the District to potentially exchange your student’s Enrolled status to being Waitlisted to include another student from the waitlist that scored more points on their application.   Please allow five business days for the new time to be recorded in the web based attendance system. The updated time will not be in effect until it is accurately reflected on the Sign-In Record Sheet.

  •  An unexcused absence is recorded when the child does not meet the Minimum Attendance Requirements. A valid form of evidence must be provided to an E.D.P. staff member within 24 hours of the absence to verify the absence is excusable.


AFTER SCHOOL: EARLY RELEASE PROCEDURES

  • Students are not released from the E.D.P. until a parent/guardian or authorized emergency contact is present to sign them out with a valid form of identification. Please have a photo I.D. readily accessible to show our staff when signing the student out from the program.

  • Your student is required to be present at the After School Program later than the time that is indicated on the Early Release Form and/or remain present in the E.D.P. for at least 50 percent of the program’s operating hours or an unexcused absence may be recorded. 

 

  • Please fill out a new Early Release Form if your schedule should change in the upcoming school year.  Please Note: If you consider updating your student’s Early Release Form to an earlier time, the overall amount of points your student will score on their application will immediately decrease that would cause the District to potentially exchange your student’s Enrolled status to being Waitlisted to include another student from the waitlist that scored more points on their application.   Please allow five business days for the new time to be recorded in the web based attendance system. The updated time will not be in effect until it is accurately reflected on the Sign-In Record Sheet.

  • Please allow five business days for the new time to be recorded in the web based attendance system.  The updated time will not be in effect until it is accurately reflected on the Sign-Out Record Sheet. 

Parents/Guardians picking up their student past 6:00 p.m. risk losing the privilege of having their student enrolled in the Extended Day Program. Please arrange for an authorized person to pick up your child prior to closing time. If you are delayed past 6:00 pm, a late fee will be charged. This late pick-up fee will be used to help pay staff who must remain after their regular working hours to supervise your child.  Upon a student’s third late pick up, he or she will be immediately disenrolled from the E.D.P. for the remainder of the school year.

  • In the event a parent/guardian or authorized emergency contact is not able to pick up the student from the E.D.P. by 6:30 pm, the Lemon Grove Sheriff’s Department will be contacted.

  • Your student’s safety is our priority. Should a designated adult arrive to pick up a student and appear to be in any condition that might endanger the student, staff will contact another authorized adult to pick up the student. However, if no one else is available, and this occurs after the regular operating hours of E.D.P., staff will be required to contact Child Protective Services.

 

Thank you for taking the time to review this handbook to help us maintain effective learning environments.

 

 

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